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Terms and Conditions of Spotless, Inc

 

SPOTLESS, INC refers and/or matches cleaning service providers to homes and offices in Charlotte and its surrounding areas. The cleaning provider’s job is to create and/or maintain healthy and spotless personal spaces in residential settings, as well as office environments. They will clean in ways that please the client. Each house cleaner is experienced, has successfully passed our annual background check, has had at least 3 references checked upon partnering with us, and has proven that they are experts in this field.

Our prices are based upon the square feet of your home and are flat rate prices.  That means that these rates assume that homes meet a reasonable level of cleanliness and that the information given to us regarding their size is accurate. If the information is not accurate or the home requires more attention than expected,  an adjustment in time and therefore cost may be necessary.

We want our clients to be consistently pleased with our service, however, we understand that that is not always possible. Therefore, we have put in place procedures that will please our clients and please our service providers. With that in mind, 1. We do not give refunds. 2. If you are not pleased with the service notify us within twenty-four hours and we will return and fix the error, or address the omission, with no charge to you. 3.  The appointment time to return and address the concerned areas must be set within 2 days, or 48 hours of the original appointment. If an agreeable time cannot be established, we will discount your next service.  We do not issue refunds.  

 Contact Hours

Our Office Hours: 8:30 AM -5 PM

Fridays: 8:30 AM – 12 PM

Voicemail is available 24 hours, 7 days a week (if there is an emergency we will respond as soon as we can, including weekends)

Our House Cleaning Hours: 8:30 AM – 4:30 PM

  • Saturdays: There is a $25 surcharge and is based on availability
  • Sundays: There is a $25 surcharge and is based on availability

 Voicemail will be available whenever we are not available to immediately answer your call. Your call will be returned as soon as possible. If we are needed urgently, and it’s the weekend, email is the best method of contacting us. Phone calls may go to voicemail, so please leave a message and expect to receive a return call the following business day, or sooner depending on the nature of the call. 

1. Services Provided

Our services are published on our website: https://allspotless4u.com. Please look for the tab – SERVICES – for details regarding our services. The details are customizable. If you would like to make changes, just contact the office before your appointment.   Please note that when you click on a specific area of a home,  a drop down appears, which is the detailed list.  If the  actual time needed to clean your home differs significantly from the estimate given to you, an adjustment of the price may be necessary.  If the conditions of your home change (for example additional pets or people living in your home) a service fee revision may be necessary. Laundry Service may be provided if requested, and there will be an additional charge.

2. Add-on Services

We will be happy to provide you with additional services (i.e. cleaning the inside of the oven/refrigerator/cupboards, cleaning windows, and etc.) However, requests for additional services should be addressed in advance so that we can provide the time and supplies. All add-on services require additional fees.

3. Service Fees

We charge a flat rate which is based on the square feet of the home. We ask that you pick up toys, or other items, before we arrive to clean so that the time spent in your home will be for cleaning purposes only. Time spent on getting an area ready to be cleaned uses up the time allotted for the cleaning of your home. If the condition of the home is more challenging than expected, we may have to expand the time allotted.  If this happens an adjustment to the Service Fee will also be made.

4. Price Increases

Price increases are inevitable. The price of bread, milk, cleaning solutions, and gasoline do not stay the same. They go up. With that in mind, please know that the service providers are deserving of an increase too. Generally, you should expect an increase every other year and it will be in line with the increase in the cost of living. If your last increase was more than 2 years ago, your increase will probably be a little more than that.

5. Payments

To hold your place on our schedule, we must have a valid credit card on file, exceptions will be made on a case by case basis. Credit cards are placed on hold (for the price of your service) the day before your service. Credit cards are charged AFTER service is received by you. A copy of the paid invoice is emailed to you immediately after the card is charged.  

6. Cancellation of Appointments

Spotless emails and texts all clients to remind them of upcoming appointments 2 days before the appointment. You may reschedule, add, skip, or cancel any appointment without a penalty. If Spotless is not informed notified 24- hours of the appointment of your cancellation, you will be charged 50% of the service fee.  If we are unable to gain entry into your home at the scheduled cleaning time (which is called a lockout), you will also be charged 50% of the service fee.  We will wait for you about 15 minutes. Once we take a reservation, we hold that time slot open for you and turn away other potential clients. When a housecleaner arrives at your home, she must be compensated for her time and for her gas.

7. Recurring House Cleanings

If you are a weekly client and cancel your service two times in a row, without an explanation  we will speak with you to see if your needs have changed and you prefer biweekly service.  If you are a biweekly client and cancel your service two times in a row, we will follow the same procedure as above. This procedure is followed on a   case by case basis. We do this because because an unfilled slot means that a worker must adjust their budget, especially if we are told of the cancellation less than a week in advance.

8. Returned Checks

There will be a $35 fee charged for all returned checks. This is in place for the clients who have been with us prior to our no check policy.

9. Tips

Tipping is your token of appreciation for the good service you feel you have received from the service provider; however, tipping it is neither required nor expected. If you choose to leave a tip, clearly mark it as a tip or you may always add the tip to the booking form.

10. Equipment and Supplies

The cleaning provider supplies her own cleaning supplies and equipment; however, we do ask our clients to make their vacuum cleaners available for our use. This will eliminate the possibility of cross-contamination.  We ask that a toilet brush be available in each bathroom to eliminate the possibility of dripping toilet water as we move to each bathroom. Please have a large plastic bag available so that the Housekeepers can easily dispose of the trash in each room throughout your home.  

All cloths used are clean and fresh when the workers begin to work in your home. If you would prefer that we use your supplies and equipment we will be happy to do that.

11. 100% Guarantee

We want our clients to be consistently pleased with our service, however, we understand that that is not always possible. Therefore, we have put in place procedures that will please our clients and please our service providers. With that in mind, 1. We do not give refunds. 2. If you are not pleased with the service notify us within twenty-four hours and we will return and fix the error, or address the omission, with no charge to you. 3.  A time for the worker, or another worker, to return and address the areas of concern must be established or created within 2days or 48 hours of the original appointment. If a mutually agreeable time to return cannot be arranged, we will discount your next service.  We do not issue refunds.

12. Service Providers

Our record for matching service providers with clients is excellent. However, there may be times when you may feel that your house cleaning needs are not being met and you would like to try another service provider. That is your prerogative and you can make this request as often as you wish. Please be aware, our workers are independent contractors and they can, also, request a change to the homes that they service.

13. Arrival Times

We do not give exact arrival times; however, we do give a 1 or 2-hour time frame for arrival.

14.  Breakage/Damages

Every worker is insured and takes great pride in cleaning your home, however, accidents may happen. Our House cleaners are required to inform you and the office immediately if a breakage/or damage takes place. We request the service provider take a picture of the damage, immediately, for her records and for our records. The office will follow up with you, the client and with the service provider. 

We do not move refrigerators to clean behind them or anything else in the home that might scratch floors. We ask clients to move such items if you want those areas cleaned.

15. Items of extreme value (monetary or sentimental) should be dusted or cleaned by you.   Please note that antiques, irreplaceable one of a kind items, or hard to find items are not covered by our breakage and loss policy. We suggest that all such items be moved to a safe location on the day of our cleaning. We cannot be responsible for items that are unstable, or in an unstable environment. All surfaces are assumed to be sealed and ready to be cleaned without causing harm.

16. Safety

For safety reasons, we do not move anything more than 25lbs. If you wish us to clean behind anything heavy, such as a couch or a refrigerator, please move it prior to your service to allow us access to that area.

We use only a two-step ladder. If windows, furniture, or fans must receive service we will do what we can by using a two-step ladder or an extension pole.

For the house cleaners’ safety, we expect all firearms in homes to be stored and locked.

If a staff member feels that her personal safety is endangered due to actions by the you, your guests, or  pets on the premises, we permit the cleaning service provider leave the job site immediately.

17. Health

For the workers and for the safety of all clients, please notify us at least 24 hours before your scheduled service, of any infectious diseases occurring in your household.  SPOTLESS, INC reserves the right to cancel and reschedule in such circumstances.

While our nation functions during the COVID pandemic, Spotless practices social distancing. We ask clients to remain in another room while the service provider(s) work. All service providers are required to use a mask at all times while in your home. They are aware that they are to inform the office if they have been in the presence of someone infected, take the test, stay out for 2 weeks and take the test again, before returning to work. The procedure is evolving daily. As the CDC prescriptions change, Spotless, Inc will change their COVID procedures, too.

We do not clean animal feces, human feces, urine, vomit, or other biohazards. This includes feline litter boxes and dog kennels. 

18. Pets

All workers are pet friendly, however, to ensure that the Housekeepers can work without distractions, we request that pets (ex. dogs) be placed in the yard, crate, or separate room.  This request is not meant to cause a hardship. If this is an issue we will discuss the matter with you and devise a mutually satisfying plan. However, most times our Housekeepers can work around the pets, but you know your pet.

19.  Hiring the House Cleaning Service Providers

Each service provider is an independent contractor. They have signed a contract with us. In this contract they have agreed not to work directly with any Spotless, Inc’s client outside of Spotless, unless they no longer work with Spotless and 365 days has  passed, since their departure.  If you request their service, outside of Spotless, they have agreed to direct you to contact the Spotless office. The office will follow up with you and assign that service provider to your home,  if there is room on their schedule.

Spotless invests a lot of money searching for exemplary House Cleaners. For approximately every 12 candidates, only one successfully completes the onboarding process. Therefore, Spotless charges clients a referral fee of $3000 if they want to hire a house cleaning professional to work directly with them. If we find that one of the service providers is working with you outside of Spotless, that worker will no longer receive clients from us, and SPOTLESS, INC. may pursue all legal remedies to collect the referral fee from the client or the worker.

The contract signed annually by each service provider specifies the above information.

20. Termination

Either party (the client or Spotless, Inc) may end this association at any time by giving to the other party oral or written notice. 

21.  Saturday House Cleanings

Availability is limited to non – existent for Saturday house cleanings. As an incentive, for the workers, we add an additional $40 for each house cleaning appointment. 

22. A Final Word

  • The service providers, generally, try not to touch computers or televisions. They usually dust around them, and/ or dust their frames.
  • Providers  do no polish wood furniture, they only dust. If you would like your furniture polished, please supply the product and the ladies will take care of the furniture. 
  • When the trash is removed from the house, it will, generally,  be placed in the garage beside the door leading to the house unless clients request that they place the bags in their trash cans
  • Please have a vacuum available for our use. The workers do not carry vacuums into homes because of cross-contamination. If your vacuum is not in good working order, the cleaners will use their vacuums.
  • And lastly,  toilet brushes are not brought into homes. Please have a toilet brush in each bathroom so that toilet water is not dripped throughout your home as they travel from bathroom to bathroom.